In Multilogin, the “Team” section is where you add people to your workspace and control what they can access.

➡️ Go to “Team” in the top menu → click “Invite” to add someone → after they join, click “Manage access” to assign their role and folders → use “Remove team member” when you need to revoke access.

The workspace owner can manage everyone. Managers can manage operators and starters, while operators and starters only get access to the folders assigned to them.

How to invite a team member

You can send invites if you’re the workspace owner or a manager. Owners can invite any role, while managers can invite operators and starters.

Invites stay active for 7 days. If one expires or you need to cancel it, contact support through live chat or at support@multilogin.com.

1. Go to “Team” in the top navigation menu
2. Click “Invite” on the left
3. Enter their email and click “Send invite”
4. Once they accept, refresh the page and assign their role and folder access

If workspace 2FA is enabled, new members need to sign up with email and password, so social sign-in options won’t appear in the invite flow.

If someone already uses Google, Apple, or another social sign-in method, remove them first, then invite them again with a different email to create an email-and-password account.

How to assign a role to a team member

Assign role

Once a team member accepts the invite, the owner or manager can set their role:

1. Go to the "Team" section
2. Click “Manage access” next to the team member's name 
3. Choose a role that fits their responsibilities
4. Assign folders they can access (available for operators and starters – managers have access to all folders)
5. Click “Save changes” to confirm

The profile list shows both profile types you have in the workspace:

• Mobile profiles have the phone icon 📱
• Browser profiles have the globe icon 🌐

 

How to remove a team member

Workspace owners and managers can remove team members. Owners can remove anyone, while managers can remove operators and starters.

1. Go to “Team” in the top navigation menu
2. Use checkboxes on the left to select a team member you need to remove
3. Click the “Remove team member” button in the top menu
4. Confirm with “Remove” in the pop-up window

FAQs

Can a manager assign another manager?

No. Only the workspace owner can assign the manager role. Managers can manage operators and starters.

Which folders can team members access?

Managers can access all workspace folders. Operators and starters only see the folders assigned to them.

Can I invite someone who uses a social sign-in?

Yes, unless 2FA is required for the whole workspace.

When workspace 2FA is on, new members need to sign up with email and password, so social sign-in options won’t appear in the invite flow.

Why can’t I turn on 2FA for my workspace?

One or more team members may be using Google, Apple, or another social network to sign-in.

Remove those members first, then invite them again with a different email to create an email-and-password account. Once everyone uses email and password, you can turn on workspace 2FA.

See How to enable 2FA in Multilogin for the full setup.

Can a social sign-in account be changed to an email-and-password account?

No. Social sign-in accounts can’t be linked or merged with email-and-password accounts. The person needs to register a new account with a different email address.